Careers

Come and join one of the best companies to work for in the State of Florida!

As one of Florida’s largest full service real estate development companies, Stiles has built a reputation for excellence and market insight, consistently developing quality projects in accordance with the highest standards in the industry.

We have retained a true family atmosphere, despite market changes these past few years. At Stiles, you will find a diverse family of all ethnic backgrounds who are proud to participate in the growth of Florida, both in the construction and development work, and in promoting community welfare. We create environments that enhance our customers' lives and improve the value of our community.

Stiles has provided planning of commercial properties for more than half a century. The company's extensive expertise offers clients single-source responsibility from conceptualization through project completion, effectively eliminating complications that arise when dealing with multiple companies. Simultaneous implementation of design and construction offer clients shorter completion dates and value engineering.

Stiles is an affirmative action/equal opportunity employer.

Accounting

Partnership Accountant Ft. Lauderdale

This position provides comprehensive financial reporting on multiple Real Estate partnerships. The position reports to the Senior Accountant who is responsible for final review and analysis of all work produced.

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  • Responsible for all aspects of Property Management Accounting including processing daily cash receipts, generating monthly tenant charges and statements, generating management fee billings, abstracting leases and tenant set up in Timberline, MRI and Yardi systems, yearend CAM reconciliations, and regular communication with Property Managers regarding tenant issues.

  • Responsible for assisting with budgeting process in Kardin.

  • Responsible for preparing and filing monthly sales tax returns.

  • Responsible for preparing tangible personal property tax returns.



  • Month end responsibilities include reviewing trial balance and budget variance, processing all journal entries, bank reconciliations, generating monthly financial statements.

  • Responsible for weekly review of invoice coding from Property Management and Development. Review and code all owners' expense invoices. Weekly review of accounts payable and responsible for invoice payment selection.

  • Monthly preparation of draw requests to lenders and review of job cost variance reporting. Communicate regularly with Development and Construction departments.

  • Responsible for set up and maintenance of all partnership accounting records.

  • Track and record fixed assets and depreciation

  • Type: Full-time
  • Education: Bachelor's degree from a college or university or three to five years related experience.
  • Minimum Experience: Must have thorough knowledge of accounting practices and principles, and Property Management/ Construction/Development accounting experience necessary.
  • Reference ID: Part Acct

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AP Specialist Ft. Lauderdale

This position is responsible for payments of goods/services as necessary for Stiles Construction Company.

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ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties associated with this position include but are not limited to the following:

  • Review and process invoices and subcontractors requisitions for payment for the Construction division.

  • Review and process overhead invoices and expense reimbursement requests for the Construction division.

  • Post contracts, change orders and estimates

  • Process check runs, produce 1099s and 1098s at year end.

  • Scan all incoming invoices, sub-requisitions, and back up documentation into the electronic invoice approval and image capturing system.


 

EDUCATION and/or EXPERIENCE:

General knowledge obtained through high school education with two to three years accounts payable job cost experience, preferably in a construction environment. Extensive experience is needed in the invoice review process, including verification of account numbers, job and phase numbers, and extension and accuracy of vendor invoices. Candidate must be well organized, possess strong analytical skills and be capable of working within stringent time constraints.

OTHER SKILLS:

Should possess good computer skills and have the ability to calculate including adding, subtracting, dividing, percentages, averaging, and formulating equations. Excel experience is required, and Accounting knowledge of Microsoft Office, Timberline or Sage is a plus.

Must possess the ability to accurately read vendor invoices, communicate effectively with internal associates, customers, and possess good phone and writing skills.
  • Type: Full-time
  • Education: High School Diploma or GED equivalent.
  • Minimum Experience: 2-3 Years
  • Reference ID: AP Specialist

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Stiles Property Management

Property Manager Miami

Responsible for the overall physical and fiscal property operation. Requires some corporate supervision.

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Administers lease agreements.

  • Maintains quality tenant relations and builds positive relationships through regular site visits with tenants

  • Maintain property through development and implementation of preventative maintenance programs working with Stiles Maintenance and Contractors

  • Monitor expenses pursuant to operating budget. Collects monthly rent payments, contacts delinquent tenants, structures repayment agreement and works with attorneys on collection, litigation and evictions.

  • Follows up on all maintenance requests and assists tenants with operation questions and concerns.

  • Prepares various monthly reports, operating expense reconciliations, annual business plans and annual property budgets including income and owner expenses, and capital expenses.

  • Works with Development on planning of new projects including building specification recommendations and the preparation of operating and start-up budgets.

  • Works closely with asset management in implementing a business plan.

  • Conducts on-site inspections, including vacancies, by visiting each property at least once a week and developing a work list.

  • Monitors tenant improvements.

  • Manages/oversees all construction and renovation projects.


SUPERVISORY RESPONSIBILITIES:

Support personnel, clerical, and secretarial people directly report to this position. Responsible for scheduling, assigning work, interpreting higher level directions, recommending increases, transfers and discharges.

COMPUTER SKILLS:

Must have excellent computer skills especially with MS Word and Excel.

OTHER SKILLS and ABILITIES:

  • Excellent customer service skills

  • Team player

  • High integrity and honest

  • Multi-tasker

  • Tactful and diplomatic

  • Type: Full-time
  • Education: Bachelors in business, accounting or related field.
  • Minimum Experience: 4-7 years commercial experience.
  • Reference ID: PM - 444

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Station Maintenance Technician Palm Beach

Maintenance Technician will oversee the day to day operations of 9 stations. Within those stations, will be responsible for managing the day to day operations of three (3) stations while overseeing staffing and operations for the other six (6) stations.

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The Maintenance Technician will support the Station Maintenance Manager in the day-to-day operation of the station and facilities by providing technical support on building systems, ensuring all systems are being maintained at the highest recommended level, overseeing construction and major repair projects, monitoring safety and assisting in any other physical operations of the stations. Responsible for coordinating and organizing maintenance support staff to perform required tasks to achieve operational goals in accordance with the Contract Documents.

  • Must have extensive knowledge of HVAC systems, fire control, standby generator, security systems and all other related station equipment

  • HVAC refrigerant license and/or journeyman license

  • Extensive knowledge of LEED/green sustainable practices

  • Perform this role with the highest professionalism, enforcing standards of conduct, policies with employees and sub-contractors

  • Monitor the safety of the stations, report incidents with documentation and mitigate loss

  • Initiate preventative maintenance programs along with tracking and scheduling tasks

  • Input all required reports to the Maintenance Management System

  • Supervise station maintenance personnel

  • Plans weekly work schedule and assigns tasks

  • Monitors inventory and purchases materials as needed

  • Ensures contractors comply with contract specifications

  • Performs work orders as assigned by management

  • Monitors property condition and reports to Manager

  • Responsible for all aspects of station operations including: Life Safety systems, lighting systems, HVAC system, elevator/escalator, generator system, plumbing and security systems and any other tasks that management deems necessary

  • Supervise maintenance personnel, training, scheduling, safety procedures

  • Committed to maintaining a work environment that is free from all forms of discrimination

  • Procures and evaluates proposals

  • Provides training of roll-up and sliding doors, door hardware and lock maintenance

  • Supervising personnel and overseeing policies, procedures, protocols and controls that govern operations for the maintenance team.

  • Sets goals and objectives--short-term and long-term--for maintenance staff.

  • Solicits bids in accordance with procurement requirements.

  • Oversees preparation of reports, such as statistical and data analysis reports.

  • Performs and oversees the daily, weekly, monthly, and annual operational tasks required in the Contract Documents



OTHER SKILLS AND ABILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to stand, walk, and sit and to use hands to handle, or feel tools, or controls; to reach with hands and arms; and talk or hear. Climb and work from ladders. The employee must lift and/or move up to more than 75 pounds. Specific vision abilities required by this job include close, distant, color, peripheral, vision as well as depth perception and the ability to adjust focus.
  • Type: Full-time
  • Education: High School Diploma or GED equivalent.
  • Minimum Experience: 2-4 years related work experience.
  • Reference ID: Station Maint Tech

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Administrative Assistant Miami

Provides assistance to the Property Manager and in all administrative aspects of building management including A/P, A/R, typing, filing, telephone coverage, report completion and projects as assigned. Serves as liaison between property, regional and corporate office, vendors and tenants.

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Answer all incoming telephone lines.

  • Determine urgency and respond to all inquiries/requests promptly. Prepare work order requests and dispatch promptly. Track completion and follow-up on open work order requests daily and report findings of any chronic unresolved service requests to Property Manager.

  • Greet office visitors in a friendly and professional manner, offer visitors refreshments, and maintain receptionist desk, reception area, kitchen, copy room and conference room in a neat and organized manner.

  • Open and stamp all incoming mail and distribute accordingly daily. Handle all outgoing mail.

  • Coordinate maintenance service for all office equipment, order and maintain office supply inventory, and maintain postage meter.

  • Initiate tenant notifications of all building activities, initiate security notifications of events requiring security assistance.

  • Coordinate tenant parties and Christmas decorations.

  • Order tenant signage, update web directory.

  • Prepare monthly tenant invoices to include credits, write-offs, and miscellaneous billings (i.e., electrical, OT HVAC, building services, late fees, etc.) and forward copies of all invoices to Accountant in charge of property promptly.

  • Code all incoming invoices timely and submit to Assistant Property Manager for processing.

  • Ensure all tenant and vendor certificate of insurance are updated and filed in accordance with the Stiles Management standards. Utilize a tickler system to maintain and record certificates. Send reminder letters and make phone calls as necessary and update expiration dates in Vendor Insurance Spreadsheet.

  • Provide assistance to the Property Manager in preparation of budget and business plan as necessary.

  • Maintain property management filing system, lease files, a/p files, construction files, vendor contract files in a current and organized fashion.

  • Maintain the Building Access Card System data base in a current and organized fashion. All access card activation's, deactivation's or changes need to be completed on a daily basis. Create an invoice for every new card that is issued and provide the parking vendor with a copy of all access card invoices to enable them to track all monies due. Update the Access Card List as needed and submit updated copies to the security guards and to the garage cashiers.

  • In general, perform administrative duties as required for the Property Manager.

  • Other projects and duties as assigned by the Property Manager, Senior Engineer and Regional or Corporate offices.

  • Type: Full-time
  • Education: Associates Degree
  • Minimum Experience: 5 years
  • Reference ID: Admin - Miami

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Assistant Property Manager Miami

Assists the Property Manager in the day to day operation of the property by providing administrative support and maintaining general knowledge of the overall operations.

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  • Assists and administers lease agreements

  • Maintains quality tenant relations and builds positive relationships with tenants via phone or email. Inspect properties when directed by Manager

  • Assists with implementation of preventative maintenance programs working with Stiles Maintenance and Contractors

  • Collects monthly rent payments, contacts delinquent tenants

  • Follows up on all maintenance requests and assists tenants with operation questions and concerns

  • Assists in budget preparation, information gathering and data input

  • Assists in the preparation of new projects gathering information for operating and start-up budgets

  • Completes weekly timesheets

  • Completes the monthly reports for the Managers approval. Coordinate with Accounting Department on property accounting issues (i.e. rental charges, invoicing, reconciliation's, tenant billing and invoicing processing)

  • Process tenant reimbursements (card applications, invoices, conference room) to accounting and generate individual invoices for each tenant

  • Performs vacant space inspections

  • Monitor and dispatch maintenance services via Workspeed as necessary and advises manager of work activity

  • Complete Welcome Tenant Packages, Rental Commencement Letters and Tenant Space turnover

  • Coordinates tenant move-ins and move-outs

  • Maintain emergency notification list from tenants and vendors

  • Answer incoming calls

  • Open, date stamp, distribute daily mail

  • Order office supplies

  • Maintain office equipment leases; coordinate repairs

  • Maintain staff meeting minutes

  • Maintain inventory lists

  • Maintain filing current

  • Draft tenant newsletters

  • Responsible for maintenance of:

    • Emergency Procedures

    • Tenant Information Handbook

    • Standard Operating Procedures Manual

    • Emergency contact lists (tenant, vendor & staff)

    • Tenant & Vendor Insurance Reports

    • Tenant Occupational License



  • Review for accuracy:

    • Lease Abstracts

    • Lease Commission invoices / matches agreement



  • Maintains and Reports Risk Management Policies and Incidents — immediately upon occurrence

  • Verify completeness of property files and property binders

  • Maintains good relations with:

    • Tenants

    • Vendors

    • Brokers



  • Work with office members to achieve objectives

  • Prepare vendor contracts

  • Maintain vendors insurance current and consistent with contract requirements

  • Maintain vendor information

    • contract start date

    • certificate of insurance information

    • send W-9 to vendor for completion



  • File W-9 in binder and vendor file

  • Set up and maintain vendor files

  • Handle tenant complaints

  • Maintain key system logs

  • Ensure signage for new tenants is obtained

  • Code payables and input for manager's approval

  • Set up and maintain lease and property files

  • Maintain tenant insurance current and consistent with lease requirements

  • Send and file tenant rent statements monthly

  • Initiate tenant lobby events

  • Order tenant anniversary lunches/gifts

  • Respond to tenant & vendor inquiries

  • Maintain and prepare security after hours log

  • Maintain tenant conference room reservations

  • Maintain and update cleaning log

  • Review security log and note items of concern and generate workorders

  • Process card access applications and make cards

  • Other duties may be assigned which are consistent with the position.


COMPUTER SKILLS:

Proficient in MS Suite, especially Excel (applicants will be tested).

OTHER SKILLS and ABILITIES:

  • Team Player

  • Highly organized

  • Must be able to multi-task daily

  • Must be able to juggle several different tasks and take direction from agent on a daily basis

  • Ability to handle strong personalities

  • Strong work ethics

  • Ability to work independently

  • Take initiative

  • Ability to prioritize and meet deadlines

  • Good verbal and written communications

  • Recognize and maintain confidentiality




  • Type: Full-time
  • Education: Associates Degree
  • Minimum Experience: 1-3 years experience, preferably with Class A office buildings.
  • Reference ID: APM - Miami

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Maintenance Technician Ft. Lauderdale

Primary responsibility is to complete all tasks as directed by Property Management with minimum supervision and to report any condition affecting building services and tenant comfort or safety. Position includes traveling to multiple properties in the portfolio

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  • Painting and sweeping of common areas, mechanical rooms, equipment rooms.

  • Replace light bulbs and ballasts/ Adjust time clocks.

  • Monitors inventory and purchases materials as needed.

  • Initiates preventative maintenance programs and maintains property inspection logs.

  • Committed to maintaining a work environment that is free from all forms of discrimination.

  • Monitoring inventory and purchases, tenant work orders, sub-contractors performance and quality of maintenance work.

  • Performs general maintenance.

  • Performs work orders as assigned by management.

  • Monitors property condition and reports to Manager.

  • Performs occasional pressure cleaning.

  • Provides service to tenants.

  • Type: Full-time
  • Education: High School Diploma or GED equivalent.
  • Minimum Experience: 2-4 years related work experience.
  • Reference ID:

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Stiles Realty

Retail Leasing Agent Orlando

This position is to perform retail brokerage activities, for a variety of properties and possible tenant representation, as directed by the President of Realty.

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Customary brokerage activities including but not limited to, landlord representation, tenant representation, and land / out-parcel leases or sales.

  • Identify and qualify potential tenants to lease space for Company, Partnership and Third-Party owned retail projects.

  • Initiate, negotiate and close leases and/or sale contracts.

  • Generate and upload, updated monthly activity reports.

  • Identify third party leasing assignments and procure exclusive listings.

  • Use market knowledge in providing a leasing strategy that outlines targeted uses within a Center.

  • Canvas the market(s) for prospects by telephone cold-calling, on foot (door-to-door) or follow up to marketing solicitations.

  • Identify and track any lease exclusions and prohibitions.

  • Draft, prepare and negotiate Letters of Intent working cooperatively with asset manager(s) and/or development manager(s).

  • Comprehension of leasing plans, division of bays, etc.

  • Utilize CRM for contact management, transaction tracking ("Opportunities") for historical purposes and to generate monthly activity reports.

  • Identify and develop relationships with tenants for future tenant representation assignments.

  • Work with Stiles Marketing and Realty Marketing Specialist to formulate property specific marketing budgets and oversee marketing activities for those properties.

  • Work with Stiles Property Management to formulate lease assumptions for budgeting purposes during annual budget season — for properties that Stiles manages the property and accounting.

  • Work as part of a team with the asset managers, property managers, development managers, tenant improvement coordinators, etc. to ensure the maximum performance for each property; where Stiles manages the property.

  • Create, and keep current, Market Reports for comparable properties of each assignment.

  • Encouraged to attend as many networking events as possible and be an active member in ICSC.

  • Work cooperatively with Research.

  • Work closely and cooperatively with Administrative Support Staff. Support Staff is a shared responsibility and it is important to state needs accurately and provide a deadline.


PREFERRED SKILLS: include the following:

  • Microsoft Suite applications including, Word, Excel, Outlook

  • Internet Research

  • CoStar

  • LoopNet

  • Retail Lease Trac

  • CRM

  • Familiarity with reading an Argus Report


MATHEMATICAL SKILLS:

Ability to correctly calculate rental terms and commissions. Ability to apply mathematical concepts that are required in the negotiation of transactions to determine maximum return to Owner; i.e. present value-amortization of tenant improvements, etc.

CERTIFICATES, LICENSES, REGISTRATIONS

A current, active Florida Real Estate Salesperson License is required. ICSC member is required.
  • Type: Full-time
  • Education: Education or equivalent training, typically found in two or four year associate degree or certification programs
  • Minimum Experience: Minimum of three years of retail brokerage experience.
  • Reference ID: Leasing

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