Careers

ESSENTIAL DUTIES AND RESPONSIBILITIES (on small to medium-sized projects):

• Develop programming and design concepts varying in complexity (ie site planning, building design and interior space planning).
• Development and preparation of construction documents by self-development and direction and supervision of Project Assistants, and coordination of Consulting Engineers related work and drawings.
• Provide construction administration services including field inspection, drawing clarification, shop drawing review and product approval, permitting issues and coordination of issues between consultants.
• Administration of individual project; preparation of financial budgets, contract development and negotiations with client, contracting with consultants, approval of accounts payables.
• Conduct meetings and/or presentations with clients, Governmental agencies and personnel from other corporate divisions.
• Good working knowledge of Florida codes; zoning, building, life safety, etc.

SUPERVISORY RESPONSIBILITIES:

Supervises production of construction documents via Project Assistants and Administrative Assistants.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Technical Skills

Ability to operate computer utilizing the latest CADD software.

Strong understanding of architectural design, development of Construction Documents and Construction Administration.

Must understand construction methodologies and systems and have a basic knowledge of mechanical, electrical, plumbing systems in a building.

Reasoning Ability

Ability to combine principles of logic and technical thinking with design practices.  Knowledge of building component inter-relationships on a detailed and broad level is required.  Problem solving ability and organization is crucial.

Presentation Ability

Ability to communicate ideas via graphic presentations, verbally and in written form to clients is essential.  Must be personable, presentable and professional.

Language Skills

Ability to read, analyze and interpret construction documents; ability to effectively and comprehensively converse with others on construction industry terminology and issues.  Capability to write letters, contracts and technical documents using original or innovative techniques or styles.

Artistic Ability

Ability to apply creative, insightful though to create designs which are of high quality not only in technical compliance with design guidelines and building codes, but also creatively effective in accomplishing the goals of the Owner and/or tenants.

Work Load

Ability to handle numerous projects at one time.

Other Skills and Abilities

AutoCAD Latest release is preferred.  BIM/Revit experience is also required.

• Type: full-time
• Education: Professional degree in Architecture (BS, B. Arch, M. Arch) 
• Minimum Experience: Minimum of five (3) years professional commercial experience using a CADD system for construction documents; understanding of construction methodologies, detail and structural systems.
• Reference ID: JPM

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• Subcontractor Prequalification Management:
  • Coordinate and send prequalification invitations to subcontractors participating in the SDI program.
  • Track responses and follow up with subcontractors to ensure timely completion.
  • Maintain accurate records of prequalification status and documentation.
• Data Synchronization & Integration:
  • Ensure subcontractor data is consistently updated and synchronized between the SDI platform and invitation-to-bid software.
  • Monitor data flows and troubleshoot discrepancies between systems.
  • Collaborate with IT and software vendors to optimize integration processes.
• Reporting & Compliance:
  • Generate regular reports on prequalification status, compliance metrics, and data integrity.
  • Support audits and internal reviews by providing accurate and timely documentation.
  • Ensure all processes align with company policies and insurance program requirements.
  • Gather information for bordereau reports and update with risk managers.
• Stakeholder Communication:
  • Serve as a liaison between project teams, risk management, accounting and subcontractors regarding prequalification and data issues.
  • Provide training and support to internal users on software tools and workflows.

Qualifications:

• Experience with subcontractor management, insurance programs, or construction operations preferred.
• Familiarity with invitation-to-bid platforms (i.e., SmartBid) and database tools.
• Strong organizational skills and attention to detail.
• Excellent communication and problem-solving abilities.
• Proficiency in Excel and data management systems.

• Type: full-time
• Education: High School Diploma or equivalent
• Minimum Experience: 1-3 years experience, preferably with subcontractor management, insurance programs, or construction operations.
• Reference ID: SDI Coordinator

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• Coordinate and review all due diligence related items including boundary surveys, plat reviews, soil borings and environmental reports, construction documents as well as existing Rezoning Conditions, Restrictive Covenants, and Association Documents.
• Research, comprehend and abstract site entitlements, regulatory requirements and coordinate implementation into the project.
• Calculate the cost of governmental review, permitting and impact fees for inclusion in the project budget.
• Represent the ownership in negotiating contracts with all design professionals (survey, geotechnical, environmental, civil engineer, architect, and landscape architect), general contractor(s) and subcontractor(s) and administer the contract for construction, in conjunction with the project architect in an effort to design the project in the most cost effective quality manner that delivers the goals of the ownership with the site research, plan preparation, and in conjunction with submission of site plan approval.
• Coordinate all the design professionals with respect to the submission of all plans and documents for the issuance of building permit(s) and miscellaneous regulatory permits as may be required for the project.
• Represent the Owner, including governmental regulatory bodies, through the approval process to the Development Review Committee “DRC”, Community Appearance Board, Planning and Zoning Board “P & Z”, and City Council and/or County Commission hearings.
• Prepare project budget, project schedule, complex feasibility analysis including financial underwriting with the support of Stiles Financial Services, to determine rate of return, risk evaluate risk and establish partnership goals.
• Prepare and manage the timeline of governmental approvals and sequencing of events from property entitlement, initial site plan submittal, obtaining building permit(s) to obtaining Certificate(s) of Occupancy.
• Facilitate construction pricing from ballpark through hard bids.
• Oversee general contractor and coordinate construction of the project (sitework, offsite roadwork. landscape/hardscape, site lighting and all vertical) through a final Certificate of Occupancy for the project including close out to turn over to the Property and Asset Manager for the Owner.
• Develop and maintain relationships with consultants, contractors, vendors, clients and partners.
• Coordinate all the design professionals with respect to the submission of all plans and documents for any necessary revisions.
• Coordinate with all team members (Architecture, Construction, Leasing/Marketing, Property Management and Asset Management, Tenant Improvement) to ensure timely delivery of project.
• Facilitate partnership reporting including monthly progress and variance reports.
• Coordinate with risk management professionals to obtain required insurance coverage as well as verify and/or obtain proof of required insurance of consultants, contractors and tenants performing work on the project.
• Perform research on general commercial real estate matters and stay current on monitoring trends within the industry and municipalities that they are developing in.

OTHER SKILLS and ABILITIES:

Experience generating and working with project budgets and construction draws. Ability to provide clear direction to all project team members, adapt to change, and build consensus in a team environment to ensure successful completion of projects.

 COMPUTER SKILLS:

Proficient skills of Microsoft Word, Outlook, and Excel. Basic knowledge of AutoCAD, MS Project and Smartsheet, is a plus.

SUPERVISORY RESPONSIBILITIES:

Position may require the direct supervision of administrative staff.  Supervision entails the planning, assignment, direction and evaluation of work assignments against project cost, schedule and quality goals.

• Type: full-time
• Education: Four-year college degree in Building Science, Construction Management, Engineering, Architecture, Landscape Architecture, or similar.
• Minimum Experience: A minimum of 5 years of experience in administering progressively larger, more complex commercial projects including retail/restaurant, grocery and office product types.  
• Reference ID: Senior DM

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• Assists and administers lease agreements
• Maintains quality tenant relations and builds positive relationships with tenants via phone or email. Inspect properties when directed by Manager
• Assists with implementation of preventative maintenance programs working with Stiles Maintenance and Contractors
• Collects monthly rent payments, contacts delinquent tenants
• Follows up on all maintenance requests and assists tenants with operation questions and concerns
• Assists in budget preparation, information gathering and data input
• Assists in the preparation of new projects gathering information for operating and start-up budgets
• Completes weekly timesheets
• Completes the monthly reports for the Managers approval. Coordinate with Accounting Department on property accounting issues (i.e. rental charges, invoicing, reconciliation’s, tenant billing and invoicing processing)
• Process tenant reimbursements (card applications, invoices, conference room) to accounting and generate individual invoices for each tenant
• Performs vacant space inspections
• Monitor and dispatch maintenance services via Workspeed as necessary and advises manager of work activity
• Complete Welcome Tenant Packages, Rental Commencement Letters and Tenant Space turnover
• Coordinates tenant move-ins and move-outs
• Maintain emergency notification list from tenants and vendors
• Answer incoming calls
• Open, date stamp, distribute daily mail
• Order office supplies
• Maintain office equipment leases; coordinate repairs
• Maintain staff meeting minutes
• Maintain inventory lists
• Maintain filing current
• Draft tenant newsletters
• Responsible for maintenance of:
  • Emergency Procedures
  • Tenant Information Handbook
  • Standard Operating Procedures Manual
  • Emergency contact lists (tenant, vendor & staff)
  • Tenant & Vendor Insurance Reports
  • Tenant Occupational License
• Review for accuracy:
  • Lease Abstracts
  • Lease Commission invoices / matches agreement
• Maintains and Reports Risk Management Policies and Incidents – immediately upon occurrence
• Verify completeness of property files and property binders
• Maintains good relations with:
  • Tenants
  • Vendors
  • Brokers
• Work with office members to achieve objectives
• Prepare vendor contracts
• Maintain vendors insurance current and consistent with contract requirements
• Maintain vendor information
  • contract start date
  • certificate of insurance information
  • send W-9 to vendor for completion
• File W-9 in binder and vendor file
• Set up and maintain vendor files
• Handle tenant complaints
• Maintain key system logs
• Ensure signage for new tenants is obtained
• Code payables and input for manager’s approval
• Set up and maintain lease and property files
• Maintain tenant insurance current and consistent with lease requirements
• Send and file tenant rent statements monthly
• Initiate tenant lobby events
• Order tenant anniversary lunches/gifts
• Respond to tenant & vendor inquiries
• Maintain and prepare security after hours log
• Maintain tenant conference room reservations
• Maintain and update cleaning log
• Review security log and note items of concern and generate work-orders
• Process card access applications and make cards
• Other duties may be assigned which are consistent with the position.

• Type: full-time
• Education: Minimum of an Associates Degree preferred.
• Minimum Experience: 1-3 years experience, preferably with commercial property management.
• Reference ID: APM - Miami

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ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Painting and sweeping of common areas, mechanical rooms, equipment rooms.
• Replace light bulbs and ballasts/ Adjust time clocks.
• Monitors inventory and purchases materials as needed.
• Initiates preventative maintenance programs and maintains property inspection logs.
• Committed to maintaining a work environment that is free from all forms of discrimination.
• Monitoring inventory and purchases, tenant work orders, sub-contractors performance and quality of maintenance work.
• Performs general maintenance.
• Performs work orders as assigned by management.
• Monitors property condition and reports to Manager.
• Performs occasional pressure cleaning.
• Basic knowledge of plumbing and electrical.

OTHER SKILLS and ABILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactory.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to stand, walk, and sit and to use hands to handle, or feel tools, or controls; to reach with hands and arms; and talk or hear. Climb and work from ladders. The employee must lift and/or move up to more than 75 pounds.  Specific vision abilities required by this job include close, distant, color, peripheral, vision as well as depth perception and the ability to adjust focus.  Position requires working outdoors for extended periods.

• Type: full-time
• Education: 2-4 years related work experience.
• Minimum Experience: Education or equivalent training, High School Diploma or GED equivalent.
• Reference ID: Maint Worker

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• Answer all incoming telephone lines. Ensure that phones are tended to by 8:00 am each morning and forwarded at 5:00 pm each evening.
• Determine urgency and respond to all inquiries/requests promptly.  Prepare work order requests and dispatch promptly.  Track completion and follow-up on open work order requests daily and report findings of any chronic unresolved service requests to Property Manager.
• Greet office visitors in a friendly and professional manner, offer visitors refreshments, and maintain receptionist desk, reception area, kitchen, copy room and conference room in a neat and organized manner.
• Open and stamp all incoming mail and distribute accordingly daily. Handle all outgoing mail.
• Coordinate maintenance service for all office equipment, order and maintain office supply inventory, and maintain postage meter.
• Initiate tenant notifications of all building activities, initiate security notifications of events requiring security assistance.
• Coordinate tenant parties and Christmas decorations.
• Order tenant signage, update web directory.
• Prepare monthly tenant invoices to include credits, write-offs, and miscellaneous billings (i.e., electrical, OT HVAC, building services, late fees, etc.) and forward copies of all invoices to Accountant in charge of property promptly.
• Code all incoming invoices timely and submit to Assistant Property Manager for processing.
• Ensure all tenant and vendor certificate of insurance are updated and filed in accordance with the Stiles Management standards.  Utilize a tickler system to maintain and record certificates.  Send reminder letters and make phone calls as necessary and update expiration dates in Vendor Insurance Spreadsheet.
• Provide assistance to the Property Manager in preparation of budget and business plan as necessary.
• Maintain property management filing system, lease files, a/p files, construction files, vendor contract files in a current and organized fashion.
• Maintain the Building Access Card System data base in a current and organized fashion.  All access card activations, deactivations or changes need to be completed on a daily basis. Create an invoice for every new card that is issued and provide the parking vendor with a copy of all access card invoices to enable them to track all monies due.  Update the Access Card List as needed and submit updated copies to the security guards and to the garage cashiers.
• In general, perform administrative duties as required for the Property Manager.
• Other projects and duties as assigned by the Property Manager, Senior Engineer and Regional or Corporate offices.

• Type: full-time
• Education: Associate's Degree,
• Minimum Experience: Minimum of five years’ experience. Basic accounting skills necessary. Recent grads with four year degrees and limited experience will be considered; this is a ground floor opportunity to grow into a property manager role.
• Reference ID: PC - Miramar

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